Latest news
Helpful Tips for Online Meetings
Posted on May 21 2020 at 16:59
We've put together some tips to improve your next online meeting.
In advance of the meeting
- Test mic and video camera (if used)
- Read all papers prior to the meeting
- Ensure you prepare notes of any items you wish to discuss during the meeting
- Please aim to log into the meeting 5 minutes before the start time – to ensure connectivity
- If joining the meeting from a mobile device, ensure you have the ‘dial-in’ number and conference ID
- Where possible, take part in the meeting from a quiet space – to prevent background noise
- Silence or switch off other handheld devices
- Close down distractions on your computer (e.g. e-mail)
During the meeting
- Switch to MUTE on joining the meeting
- Remain on MUTE when not speaking
- UNMUTE to answer questions or contribute as necessary
- State your name and union when you first begin speaking
- Direct your input through the chair
- Make use of Instant Messaging / Chat facilities to note intentions to speak
- Continue to share ideas and suggestions – just as you would if you were attending the meeting in person
- Try to keep noise/distractions to a minimum
- Ensure you allow others to finish speaking before responding – this will help to avoid any confusion or contributions being missed.
- Speak to the point and be as concise as possible
- Be respectful of others
RSS